Job Title
Payables Accountant
Company
North Carolina State University
Job Description
Please provide a resume, cover letter and contact information for at least 3 professional references, 2 of which MUST be current or former direct managers or supervisors.Posting DetailsPosting InformationPosting Number PG193611EP
Internal Recruitment No
Working Title Payables Accountant
Anticipated Hiring Range $65,000 – $75,000
Work Schedule Work schedule and location: Monday – Friday, 8:00 am – 5:00 pm (This position is eligible for a flexible work arrangement to include hybrid remote work).
Job Location Raleigh, North Carolina
Department University Controller
About the DepartmentThe University Controller’s Office is a department under the Division of Finance. The office has business units covering the following areas: Cash Management, Banking, and merchant services; General Accounting, Financial Reporting, and Taxation; Accounts Payable; Business Systems; Payroll and Debt Management.The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a collaborative partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest quality, performance, and service standards. Having professional staff and managers with imagination, knowledge, and people skills is paramount in successfully implementing these goals.The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of a $2.3 billion enterprise, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 110,000 vendor payments annually and management of a $480 million external debt portfolio
Essential Job DutiesNC State Controller’s Office is seeking a Payables Accountant to ensure the accuracy and integrity of our financial data while maintaining compliance with regulations. In this role, you will contribute to process improvement by proactively identifying and resolving payment and financial control issues.As the Payables Accountant you will provide guidance and support to the Vouchers and Travel Team, focusing on document processing, problem resolution, training and system improvements.Key Responsibilities:
- Analyze and approve unique payment vouchers and travel reimbursements, applying advanced knowledge of policies, procedures, and guidelines.
- Coordinate and resolve complex issues involving vouchers, travel reimbursements, purchase order invoices, and vendor inquiries.
- Conduct pay cycle reviews, including error checks, vendor data validation, and post-payment issue resolution.
- Reconcile and manage primary out-of-country imprest accounts (Prague and CAMCORE).
- Oversee university-issued travel advances and the Mobile Communication Device (MCD) Allowance process, including reviews and approvals.
- Interpret, train, and communicate policies and system functionality to campus personnel, providing guidance and support.
- Evaluate and test PeopleSoft enhancements and upgrades, developing and executing test plans to ensure smooth implementation.
- Develop and deliver quarterly training sessions, analyzing effectiveness and revising content as needed.
If you are detail-oriented, have an expertise in ERP Payables systems, and enjoy being apart of a dynamic team, we encourage you to apply.
Other Responsibilities
- Maintain the University Payables master email account.
- Lead special projects as assigned.
QualificationsMinimum Education and ExperienceBachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Experience in ERP payables systems, including processing and reporting
- Understanding of general accounting principles, internal controls and best business practices.
- Attention to detail in financial reviews and reconciliations
Preferred Qualifications
- PeopleSoft experience specific to payables and travel
- Proficiency with Microsoft Office Suite (Excel, Word, etc)
Required License(s) or Certification(s)n/a
Valid NC Driver’s License required No
Commercial Driver’s License required NoRecruitment Dates and Special InstructionsJob Open Date 08/20/2024
Anticipated Close Date Open Until Filled
Special Instructions to ApplicantsPlease provide a resume, cover letter and contact information for at least 3 professional references, 2 of which MUST be current or former direct managers or supervisors.Position DetailsPosition Number 00050387
Position Type EHRA Non-Faculty
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation – Adverse Weather Mandatory – Adverse Weather
Mandatory Designation – Emergency Events Non Mandatory – Emergency Event
Department ID 496001 – University Controller
AA/EEONC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or .Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.Supplemental QuestionsRequired fields are indicated with an asterisk (*). * How did you learn of this opportunity?
- NCSU Website
- Job Alert (automated email from our system)
- NCSU Executive Search Services
- Monster.com
- CareerBuilder.com
- InsideHigherEd.com
- Other Online Job Board
- Carolina Job Finder / Employment Guide
- Job / Career Fair
- The Chronicle of Higher Education
- Professional Journal
- Print Advertisement (Newspaper / Periodical)
- Professional Organization
- Direct Contact from NCSU HR Representative / Recruiter
- NCSU Employee Referral
- Social Media (LinkedIn, Twitter, Facebook, Other)
- Other
- If you learned about this vacancy from “other source” or “other website”, please provide the source.
(Open Ended Question) * Do you have a strong understanding of general accounting principles, internal controls and best practices for business purposes?
- Yes
- No
- Briefly describe your financial/accounting experience within a university setting including budgeting, accounts payable/receivable, and travel.
(Open Ended Question) * Please select the response below that best describes your experience/education for the Accountant position.
- Bachelor’s, Master’s, or Doctorate degree in Accounting or related field with at least 12 semester hours of accounting
- Associate’s degree in Accounting
- Associate’s degree in business or related field with 12 semester hours of accounting
- Combination of post high school education and/or experience in the field of accounting to equal at least 2 years Did not complete high school but have a combination of high school education and experience in the field of accounting to equal 6 years (ex. 1
- None of the above – (disqualifying)
Application Materials RequiredRequired Documents * Resume
- Cover Letter
- Contact Information for References
Optional Documents
Expected Salary
$65000 – 75000 per year
Location
Raleigh, NC
Job Posting Date
Thu, 22 Aug 2024 05:10:16 GMT